Legal & Financial Disclosures

Introduction

Welcome to our Legal & Financial Disclosures page. At The Renewal Center, transparency and accountability are central to our mission. This page provides detailed information about our policies, practices, and commitments to safeguarding your privacy, ensuring ethical operations, and maintaining trust with our community, donors, and stakeholders.

We believe transparency builds trust, which is why we provide access to essential documents, including our Privacy Policy, Terms of Service, Donor Privacy Policy, and other important disclosures. These resources reflect our values and compliance with legal and ethical standards. Please review these policies and contact us with any questions or concerns. Thank you for supporting The Renewal Center and partnering with us to make a lasting impact.

PRIVACY POLICY

The Renewal Center is committed to protecting your privacy. This policy outlines how we collect, use, and safeguard your personal information. We collect personal information such as your name, email address, phone number, and mailing address when you contact us, make a donation, or sign up for services. Payment information for donations or purchases is securely processed by third-party providers. Non-personal information, such as your browser type and IP address, may be collected to enhance your experience on our website.

We use your information to process donations, send receipts, provide updates on programs and campaigns, respond to inquiries, and improve our services. We do not sell, trade, or rent personal information. Information may be shared with trusted service providers or legal authorities if required by law.

You have the right to access and correct your personal information, opt out of communications, and request deletion of your data where applicable. We implement industry-standard measures to secure your information; however, no method of transmission over the internet is entirely secure. For questions or updates to your information, contact us at info@therenewalcenter.org or 346-808-0875.

TERMS OF SERVICE

By accessing or using The Renewal Center’s website, you agree to these terms and our Privacy Policy. The site may only be used for lawful purposes. You agree not to engage in fraudulent or illegal activities, disrupt the security of the site, or copy or distribute content without permission. All content on the site, including text, images, logos, and videos, is the property of The Renewal Center and protected by intellectual property laws. Donations and payments are securely processed by third-party providers. The Renewal Center is not liable for any damages resulting from the use of the site. Changes to these terms will take effect upon posting. Continued use of the site constitutes acceptance of updated terms. These terms are governed by the laws of the State of Texas. For inquiries, contact info@therenewalcenter.org or 346-808-0875.

DONOR PRIVACY POLICY

The Renewal Center is committed to protecting the personal information of our donors and maintaining their trust through transparency and respect for privacy. Personal information collected from donors will be handled responsibly and used solely to further our mission. We will not sell, rent, or trade donor information to third parties. Donors may request to remain anonymous or limit the use of their personal information, and these preferences will be honored. Donors may access or correct their information by contacting us. Information will be retained as required by law and securely disposed of when no longer needed.

OPT-OUT POLICY

Donors and supporters have the right to opt out of receiving communications from The Renewal Center at any time. To update communication preferences or request removal from our contact list, donors can contact info@therenewalcenter.org or 346-808-0875.
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We honor all opt-out requests promptly and ensure donor information is handled with respect and confidentiality.

WHISTLEBLOWER POLICY

The Renewal Center is committed to maintaining an environment where individuals feel safe reporting unethical or illegal behavior. Employees, volunteers, and board members are encouraged to report suspected misconduct, including financial mismanagement, discrimination, or harassment. Reports can be made confidentially to the Board Chair or Executive Director and will be investigated promptly. Retaliation against individuals who report misconduct in good faith is strictly prohibited. Reports and investigations will remain confidential, with disclosure limited to a need-to-know basis.

CONFLICT OF INTEREST POLICY

The Renewal Center ensures that decisions are made impartially and not influenced by personal interests. Board members, officers, and employees must disclose any financial, personal, or other conflicts of interest. Conflicts must be reported to the Board Chair, and individuals with conflicts may not participate in related discussions or votes. Disclosure forms and related meeting minutes will be retained for a minimum of five years.

DOCUMENTING BOARD MEETING MINUTES POLICY

Minutes will be recorded for all board meetings to ensure transparency and accountability. Meeting minutes will include the date, attendees, decisions made, and votes taken. Draft minutes will be prepared within ten days of the meeting, reviewed by the board, and approved at the subsequent meeting. Final minutes will be stored in physical and digital formats and retained permanently.

RECORDS RETENTION AND DESTRUCTION POLICY

The Renewal Center retains records in compliance with legal and operational requirements. Financial records will be kept for seven years, board meeting minutes permanently, employee records for five years after termination, and donor records for seven years. Physical records will be shredded, and electronic records permanently deleted after the retention period.

REVISION DATE

This document, including all policies and disclosures, was last revised on January 1, 2025. For questions or further clarification, please contact us at info@therenewalcenter.org or 346-808-0875.